CITY OF PORT ORANGE

FIRE AND RESCUE PENSION BOARD OF TRUSTEES QUARTERLY MEETING

PORT ORANGE CITY HALL

1000 City Center Circle, Second Floor Conference Room

  PORT ORANGE, FLORIDA  32129

AGENDA

Monday, November 19, 2012, 7:00 P.M.

 

 

Any person who decides to appeal any decision of the Pension Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should call Board Secretary Gregg Bastian at the Fire Department Headquarters, 386-506-5900, at least 24 hours prior to the meeting.

 

 

    I.                  CALL TO ORDER/DETERMINATION OF A QUORUM

 

     II.               APPROVAL OF MINUTES - Quarterly Meeting - August 20, 2012

 

    III.               REPORTS (ATTORNEY/CONSULTANTS)                       

1.      Patrick Donlan, Actuary, Foster & Foster

·         Presentation of 2012 Valuation/Member Statements

·         Declaration of returns

2.   Burgess Chambers, Performance Monitor 

3.      Sheila Hutcheson, Plan Administrator

·         Terms of elected Trustee Gregg Bastian and appointed Trustee Bob Pohlmann end on 12/31/12.  An election will be coordinated for Member Bastian’s elected position and the City Council considers appointments in January, 2013.

·         2013 meeting dates: February 19, May 20, August 19, November 18 (7:00 p.m.)

·         Letter to City transmitting FY11/12 report of investment activity

                          4.  Scott Christiansen, Attorney

·         Status of City ordinance/SPD

 

    IV.                NEW BUSINESS

 

Disability Retiree Bonnie Whitaker - benefit taxability

 

     V.                 OLD BUSINESS

 

   VI.                 DISBURSEMENTS/RETURN OF CONTRIBUTIONS and DEPOSITS

·         DISBURSEMENTS

1.         Sheila Hutcheson, Professional Services - $4,500.00 (administration fees)

2.         Christiansen & Dehner, Professional Services - $989.18; $304.20

                       3.     PNC Asset Management, quarterly fee - $12,302.85

4.     PNC, quarterly fee for custody: C.S. McKee - $550.78; SSI - $225.96; MCV -

        $153.85              

5.     C.S. McKee, quarterly fees, $8,267.37

                          6.     Burgess Chambers, Performance Monitor - 3rd quarter, 2012 - $9,329.27    

                          7.     SSI, quarterly fees - $3,652.00

                          8.     J.W. Edens Insurance Agency - pension fiduciary insurance renewal -$3,864.60

                          9.     Foster & Foster, actuarial services - $9,407.00

 

 

·         DEPOSITS

·         2011 Premium Tax Distribution - $217,738.72  (2010: $231,898.80)

·         Firefighters’ Supplemental Compensation Trust Fund - $81,672.78 (2010: $58,561.46)

·         Waiver of recourse endorsement (pension fiduciary insurance): reimbursement by City - $125.00

 

VII.                STAFF REPORTS, DISCUSSION, AND ACTION

 

VIII.             TRUSTEES’ REPORTS, DISCUSSION, AND ACTION

 

         IX.          REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT

 

           X.          ADJOURNMENT