CITY OF PORT ORANGE

FIRE AND RESCUE PENSION BOARD OF TRUSTEES QUARTERLY MEETING

     PORT ORANGE CITY HALL

1000 City Center Circle, Second Floor Conference Room

PORT ORANGE, FLORIDA  32129

AGENDA

Monday, November 22, 2010, 7:00 P.M.

 

Any person who decides to appeal any decision of the Pension Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should call Board Secretary Dominick Leone at the Fire Department Headquarters, 386-506-5900, at least 24 hours prior to the meeting.

 

I.                                       CALL TO ORDER/DETERMINATION OF A QUORUM

 

 II.                   APPROVAL OF MINUTES - Quarterly Meeting - August 23, 2010

 

III.                   REPORTS (ATTORNEY/CONSULTANTS)

                        1.   Burgess Chambers, Performance Monitor

            2.   Scott Christiansen, Attorney

·         Discussion: IRS determination of qualified status process

3.      Sheila Hutcheson, Plan Administrator

·         Terms of elected Trustee Drew Bastian and appointed Trustee Bob Pohlmann end on 12/31/10.  An election will be coordinated and the City Council considers appointments in January, 2011.

·         2011 meeting dates: February 22, May 23, August 22, November 21 (7:00 p.m.)

·         Letter to City transmitting FY09/10 report of investment activity

                                   

IV.                   NEW BUSINESS

 

  V.                  OLD BUSINESS

 

 VI.                  DISBURSEMENTS/RETURN OF CONTRIBUTIONS and DEPOSITS

·         DISBURSEMENTS

1.         Sheila Hutcheson, Professional Services - $3,300.00  (administration fees)

2.         Christiansen & Dehner, Professional Services - $130.00, $2,340.36, $975.00, $130.00

                          3.     PNC, quarterly fees: quarter ending 9/30/2010, $11,430.77

                                  (not deducted from account; applied to prior $28,879.03 over-payment of fees)

                          4.     PNC, custody quarterly fee, 2nd and 3rd quarters, 2010 - $542.04, $575.46

5.     C.S. McKee, quarterly fees, $8,637.15

                          6.     Burgess Chambers, Performance Monitor, quarterly fees - $7,621.50     

                        7.     J.W. Edens Insurance Agency - pension fiduciary insurance renewal -$3,676.40                  

8.     Stephen Kinnamon, commencement of retirement on October 1, 2010 - retiree’s 

        lifetime with first 120 payments guaranteed - $1,292.59/month

9.     Mark Dickerson, commencement of retirement on November 1, 2010 - retiree’s 

        lifetime/joint & 100% survivor option -$1,048.58/month

10.   Processed COLA increases for 24 retirees

Dana Carter, 10/01/10                  $146.11/month

Doug Zimmerman, 10/01/10        $128.53/month

David Amos, 12/01/10                 $135.68/month

Robert Shelton, 12/01/10             $ 65.53/month

 

CITY OF PORT ORANGE

FIRE AND RESCUE PENSION BOARD OF TRUSTEES QUARTERLY MEETING

     PORT ORANGE CITY HALL

1000 City Center Circle, Second Floor Conference Room

PORT ORANGE, FLORIDA  32129

AGENDA

Monday, November 22, 2010, 7:00 P.M.

 

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William Whalen, 12/01/10                       $119.70/month

Carl Campbell, 01/01/11              $131.47/month

Allen Crouch, 01/01/11                $   1.72 (paid annually)

Michael Ertz, 01/01/11                    $127.42/month

Tom Ferda, 01/01/11                    $    9.08/month

Wilbur Haller, 01/01/11               $    0.44/month

Thomas Robertson, 01/01/11       $  13.84/month

Michael Staley, 01/01/11              $    6.09/month

Bonnie Whitaker, 01/01/11                     $ 17.34/month

Terry Fast, 02/01/11                     $124.74/month

John Hodgins, 02/01/11               $127.25/month

Alan Hooker, 02/01/11                $  54.14/month

Vernon Jennetten, 02/01/11         $  74.83/month

James Whitmarsh, 02/01/11         $  44.02/month

Tom Bazanos, 03/01/11               $101.30/month

Cesare Vola, 03/01/11                  $    6.63/month

Alan Delameter, 04/01/11                        $128.67/month

George Meister, 04/01/11             $   69.77/month

Mike Stewart, 05/01/11                $   96.65/month

Richard Tufano, 08/01/11                        $109.47/month

    DEPOSITS

·         2009 Premium Tax Distribution - $264,108.66  (2008: $257,776.51)

·         Firefighters’ Supplemental Compensation Trust Fund -  $42,607.20 (2008: $53,865.20)

·         Waiver of recourse endorsement (pension fiduciary insurance): reimbursement by City - $125.00

 

 VII.                  STAFF REPORTS, DISCUSSION, AND ACTION

 

VIII.                TRUSTEES’ REPORTS, DISCUSSION, AND ACTION

 

    IX.                 REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT

 

    X.                  ADJOURNMENT