EASTPORT COMMUNITY REDEVELOPMENT AGENCY

CITY OF PORT ORANGE

COUNCIL CHAMBERS

1000 CITY CENTER CIRCLE

SEPTEMBER 4, 2012

 

THE SPECIAL MEETING OF THE EASTPORT COMMUNITY REDEVELOPMENT AGENCY was called to order by Chairman Allen Green at 7:41 P.M.

 

Pledge of Allegiance

 

Invocation – Silent

 

ROLL CALL:                         Present:                     Bob Pohlmann

Dennis Kennedy

                                                                                    Don Burnette

                                                                                    Bob Ford

                                                                                    Chairman Allen Green

 

                                                Absent:                      Jim Wetherell

Larry Fornari

 

Also Present:            Kenneth W. Parker, City Manager                                                                                    Margaret Roberts, City Attorney

Donna Steinebach, Assistant to the City Manager

                                                                                    Robin Fenwick, Deputy City Clerk

 

DISCUSSION/ACTION

 

4.         Drainage Improvements at Glades Court

 

Donna Steinebach, Special Assistant to the City Manager, provided details of the item for consideration. The funds are budgeted for the item, $14,645. Discussion on the available funds was held. Member Burnette asked if there is a drainage problem. Mr. Parker said the area is subject to major flooding at the very end. There is a physical need.

 

Member Ford asked how much it would cost to turn it into a retention pond. Mr. Parker said he may get an idea when bids are opened for the Dunlawton Pond. Chairman Green said there is an impact if there is enough rain. He wants to retain the soil to be resold or used for other City projects in the future. He thinks it is a good investment.

 

Motion to approve was made by Member Pohlmann, and Seconded by Member Kennedy.

 

Member Ford is hesitant to spend money in Eastport until the economy is better. He wants a plan before spending money in the area.

 

Member Burnette has the same hesitation, but understands there is a physical need. He would like to see how it fits into a broader plan for Eastport. He wants to talk about the bigger plan. He is not sure now is the time.

Chairman Green said the properties need to be pad ready. He agrees the money could stay in the bank for now and discuss this later.

 

Member Pohlmann agrees it might be wise to save the money for now.

 

Member Kennedy also agrees. He thinks it would be good if there is someone coming in in the future that could share in the costs.

 

Chairman Green agrees to set it aside and wait.

 

Motion to withdraw the motion to approve was made by Member Pohlmann, and Seconded by Member Kennedy. Consensus is to leave the money in the bank for later use.

 

5.         Rejection of Bid Award – Eastport Business Center Signage, Bid #12-7

 

Chairman Green asked if Don Bell Signs submitted a bid. Ms. Steinebach said no, and provided the details of the bid publications. She explained that Staff is recommending rejection because there is only one bid and Staff didn't feel it was at the standards that the CRA wanted. She advised that the Board can accept the bid and direct Staff to work with the bidder with some changes. Staff felt better to reject, fix the specs, and republish.

 

Member Kennedy doesn't agree with taking a bid with a built in change order.

Member Pohlmann doesn't like the price range, too open. He agrees to rebid.

 

Member Burnette thinks the bid was written wrong. He thinks the bid should include business and technology park, not an add on. This should go into the discussion for the bigger plan of Eastport. He wants to ask Don Bell why they didn't bid, what kept them away.

 

Member Ford agrees. He wants a $35,000 project to be right on.

 

Chairman Green agrees.

 

Motion to reject the bid was made by Member Pohlmann, and Seconded by Member Kennedy. Motion carried unanimously by roll call.

 

6.         Public Comments

 

There were none.

 

7.         CRA Comments

 

There were none.

 

ADJOURNMENT: 8:00 P.M.

 

 

 

                                                                                    ________________________

                                                                                    Chairman Allen Green